Receiving And Handling Mail On Behalf Of The Domiciled Entities
Creating And Maintaining The Register Of Shareholders And Other Registers, If Required, For The Domiciled Entity
Point Of Contact For CSSF Communication
Coordination of the annual general meeting of the domiciled entities
Maintaining the corporate file and organizing the required filings with the Luxembourg Trade and Companies Register (Registre de Commerce et des Sociétés Luxembourg, R.C.S.L.)
Convening, preparation, minute taking and follow up with respect to board meetings either in physical or in circular form
Management of the corporate calendar, board packs and coordination, implementation and recording of executive decisions
Safekeeping of the accounting records, documents, prospectuses and annual reports of the entities for a period of five years
Legal publications with the relevant newspapers, if required, and filing of corporate documentation with competent authorities in Luxembourg
Dispatch of the prospectuses and financial reports to requesting parties and coordination of the filing of the corporate income tax and VAT returns (if required)
Coordination of incorporation or liquidation of Luxembourg entities, arranging and attending meetings with the notary and filing the necessary documents with the R.C.S.L.
Paralegal work in cooperation with external lawyers with respect to amendments and changes to articles of associations, partnership agreements or other incorporation documents
Execution of legal, contractual compliance (UCITS Law, prospectus), monitoring of changes of legal framework, information and follow up of ad-hoc incidents (valuation differences, investment breaches) and drafting of compliance report
Handling of investor complaints/complaint management
Monitoring of delegated functions to service providers (definition of KPIs, review of SOC reports, initiating and analysis of outsourcing controlling questionnaires), compilation of the consolidated reporting of monitored items to the board members (management reporting)
Bookkeeping and establishing end-of-year accounts for the GP company
Company tax filing (VAT and corporate tax)
Filing/publication of all legally required documents
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